How to set up a run club on PodiumBase

How do I create a club?

Create it from the clubs area and give it a name, a club type, a primary activity, a location, and a short description. Your club gets a public page in the directory straight away, which is how runners find and join you.

You do not need to be a race organizer or run a business. Most clubs on PodiumBase are ordinary groups that meet to run.

How do I get my members on?

Two ways, and most clubs use both. Invite people directly by email, and share your club page so members can request to join themselves. You decide whether joining is open or needs approval, and you can change that later in your club settings.

Your roster shows who is in, who is pending, and lets you approve or remove members.

How does a club earn money?

Through race deals. In your club admin, propose a deal to a race from Deals. When the race organizer accepts, your club gets a referral code for that race, and when someone registers using it, your club earns its agreed cut of that entry. Members share the code; the club collects.

To receive money you connect a payout account, the same way race organizers and photographers do. Until that is connected, earnings accrue but cannot be paid out. Your earnings view shows what has been earned and what has been paid.

Can I highlight races to my members?

Yes. You can pick upcoming races from your accepted deals and share them with members in a club message, so members see what the club is targeting next rather than searching the whole directory themselves.

Can I skip or move one week's run?

Yes. In your club console, open the run's dates and choose Skip for a week you are not running, or Retime to change the start time for a single date. Either way you can add a short note, such as why the week is off or where to meet instead. The note is public: it shows on that run's page next to the date, so write it for runners.

A skipped week shows on the run's page as "No run" and cannot be booked. A moved week shows its new start time. Other weeks keep the usual schedule.

Do club members get their photos free?

No, not by virtue of being in a club. Photo pricing is set per race by the organizer, and club membership does not change it. What a club can change is entry cost, through referral codes and any deal it arranges with an organizer.