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For race organizers

Everything around race day, on one page.

Registration, roster, QR check-in, photos, and sponsors, built around the race you already run. The page itself is free.

Activate one eventSee the features
  • $0to list
  • $1 + 5%never more than $16
  • 20%of photo sales

What organizers use most

Eight tools, one race page.

PodiumBase Registration

Open registration in minutes.

Copy last year's event, set your ticket types and price tiers, and take entries on the same page that carries your results and photos. Already on RunSignup or Race Roster? Keep it, and add everything else around it.

  1. Clone last year's setup
  2. Add ticket types, waivers, and add-ons
  3. Share one link; entries pay out to your Stripe
  • Group and family cart
  • Coupons
  • Add-ons
  • Photo packs at checkout
How registration works →

Race series

One team for the whole season.

Run your calendar from one organization. Reuse your team and copy registration setup from a prior event, while each race keeps its own date, registration, photos, and results.

  1. Set up your organization and team once
  2. Copy the registration setup that still fits
  3. Review dates, prices, and coverage for each event

Roster and bibs

Your start list, always current.

Sync from RunSignup or Haku, or import a roster file, assign bibs in one pass, and fix the one that is wrong on race morning. Available deferral, refund, and transfer actions depend on your registration mode and event settings. Changes to external registrations stay with that provider.

  1. Import or sync the roster
  2. Assign bibs in bulk
  3. Review the available actions for each registration
  • Team access
  • Deferrals
  • Entry refunds and transfers
How the roster works →

PodiumBase Check-in

Scan, hand over, next.

Athletes show a QR code at any station, on any phone or tablet. Look up a bib when someone forgets their code, record packet pickup on the same list, and keep a timestamped record you can export.

  1. Open the board on any device
  2. Scan the athlete's QR, or look up a bib
  3. Packet pickup and check-in land on one audit trail
  • QR check-in
  • Bib lookup
  • Packet pickup
  • Check-in audit and CSV
How check-in works →

PodiumBase Photos

Photos that bring them back.

Athletes find their photos by bib number. Selfie search is available where event, account, consent, age, and jurisdiction gates allow it. Finish times stamp onto the shot. Results import and locking alone do not guarantee a finisher certificate. Certificate issuance is a separate, gated process: rendering must be enabled and the athlete must meet the eligibility checks. Athletes can check Media for a certificate already issued for their race. Every race lands in their Runner Passport, pointing back at next year's registration.

  1. Your crew, marketplace shooters, and spectators upload
  2. Athletes find themselves by bib number
  3. Free or paid, you choose; you keep 20% of every digital photo and bundle sale
  • Finish-time overlays
  • Finisher certificates
  • Runner Passport
  • Live race-day gallery
  • Pre-event photo passes
  • Prints
How photo discovery works →

Athlete communications

The right message, at the right moment.

Event emails go out from your race at the moments that matter: the registration confirmation, race-week details, post-race results, and the day photos are ready. Pick the campaign type, check the final audience, and send now or schedule it. Your template, your voice.

  1. Choose the campaign type for the event moment
  2. Edit the per-event template in your own words
  3. Confirm the final audience, then send now or schedule
  • Registration
  • Pre-race
  • Post-race
  • Photos ready
  • Per-event templates
How event emails work →

Results analysis

Every finish time, in context.

Import your timer's results file and the race page turns it into analysis athletes actually read: median and winning times, age-group bands, and a placement tool that tells anyone where their time would have landed. Keep your timer; we read its export.

  1. Import your supported results or timing file
  2. Finish times attach to athletes and photos; Athletes can check Media for a certificate already issued for their race.
  3. The race page publishes the analysis for every edition
  • Age group × gender
  • Placement tool
  • Edition history
  • Finish-time overlays
How results imports work →

PodiumBase Sponsors

Sponsor inventory you can price.

Build tiered packages with real deliverables: event page placement, gallery placement, and a watermark on every free download athletes share. Sponsors check out on their own and get a report on what their package delivered.

  1. Build tiers with deliverables and prices
  2. Sponsors pay through checkout, no invoicing
  3. Send each sponsor its performance report
  • Gallery placements
  • Sponsor watermarking
  • Sponsor performance report
How sponsor packages work →

Race morning

You run the start line. The page runs everything else.

Activate one event

What you keep, what we add

Your setup today, side by side.

No competitor names here. The real comparison is the workaround: several tools stitched together around one race.

Pick a stage to see what changes

Before race day13 capabilities

CapabilityYour setup todayWith PodiumBase around it
Event page and brandingA flyer, a Facebook event, and a registration linkSeveral placesDates, distances, course, schedule, cover image, and your logo and colors on one permanent, search-indexed page
Race flyerA designer, or a template in a slide deckA shareable flyer generated from the event details and branding you already entered
RegistrationKeep the provider you already useKeep yours, or take entries here at $1 + 5%, never more than $16, with ticket types, price tiers, questions, and waivers
Group and family entriesEach runner pays separatelySeveral people in one cart and one payment
Add-ons and photo bundlesA merch table on race morningSeparate storeAdd-ons and photo bundles as line items in the same checkout
CouponsCodes tracked in a spreadsheetPromo codes on native checkout
Race seriesRebuild the setup and coordinate a new team for each raceSpreadsheetOne organization and team across your calendar, with registration and coverage managed per event
Last year’s setupRebuilt by hand every yearClone ticket types, pricing tiers, questions, waiver, and add-ons from a prior event
Roster importExports pasted between tools the week of the raceManual exportsSync from RunSignup or Haku, import a file, or enter athletes by hand; assign and correct bibs in bulk
Event emails before the raceA mail-merge from a registration exportSeparate email toolRegistration and pre-race event emails to eligible athletes, sent now or scheduled, in your per-event template
Hiring photographersCalling around for a shooter, then paying by checkSeparate contractInvite a shooter you know, or publish an opportunity, review applications, and assign the ones you want
Sponsor packagesA logo on the banner and the t-shirtSeparate contractTiered packages with deliverables and prices, bought through checkout
Conditional questionsOne long form every runner scrolls throughQuestions that appear only when an earlier answer calls for them
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Integrations

Works with the tools you already run.

Keep your registration provider and your timer. PodiumBase syncs the roster and results in from RunSignup, pays out through Stripe, and exports every list you need to hand to someone else.

  1. ConnectLink your RunSignup race, or upload a roster
  2. Sync inAthletes, bibs, finish times, and places
  3. PublishEvent page, gallery, and results; Athletes can check Media for a certificate already issued for their race.
  4. Export outRoster, check-ins, sales, and financials as CSV

  • Registration and rosterRoster sync

    • RunSignupRoster sync, finish times, and results import
    • HakuRoster sync
    • Race RosterLink out from your event page
    • UltraSignupLink out from your event page
    • ActiveLink out from your event page

  • Timing and resultsImport

    • RunSignup resultsFinish times and places sync to athletes
    • Timing fileSupported result and timing exports
    • CSV resultsFinish time, place, and division

  • Payments and payoutsPayouts

    • StripeEntries and your share of sales, to your own account
    • Photographer payoutsTransfer-backed, on the assignment terms

  • Athletes and exportsConnect and out

    • StravaAthletes link training and match races
    • Google sign-inOne-tap athlete accounts
    • Roster and check-insDownload any time
    • Sales and financialsFor whoever does your books
    • Sponsor reportsPer package, per event

Pricing

Free until money moves.

No listing fee, no setup fee, no subscription. A fee applies only on a transaction.

Always free

$0per event, forever
  • Public race page, indexed and searchable
  • Event page with your branding, and an event flyer
  • Clone last year’s setup
  • Roster import, sync, and bib assignment
  • Event emails at registration, pre-race, post-race, and photos ready
  • Race-day QR check-in, bib lookup, and audit trail
  • Photo gallery, including free photo giveaways
  • Bib search for athletes
  • Your own crew, marketplace shooters, and coverage zones
  • Results import and analysis; Athletes can check Media for a certificate already issued for their race.
  • Team access for your staff
  • Per-event reporting and CSV export

Only when money moves

$1 + 5%per entry, never more than $16
  • Registration$1 + 5%, never more than $16. The runner pays, or you absorb it.
  • Photo salesYou keep 20% of every digital photo and bundle sale.
  • Sponsors5% to 20% of the package, depending on how the sponsor found you. $25 minimum, or the package price if lower.
  • Funded shooterArranged with us: 10% of the gap to the guarantee.
The 5% part is capped at $15, so the fee is never more than $16.
Entry pricePlatform feeEffective rate
$20$2.0010.0%
$50$3.507.0%
$100$6.006.0%
$300$16.005.3%
$400$16.004.0%
Slide to see your entry fee
$35
PodiumBase fee per entry$2.75
Runner pays, if you pass it on$37.75
Event nets, if you absorb it$32.25
Fee on a group cart of four$11.00

$1 + 5% of the entry, with the percentage leg capped at $15 from a $300 entry upward. The same rate applies at every cart size. Platforms in the category commonly tier by cart total, so a small entry costs proportionally more there. Stripe processing is charged separately.

Keep your provider

External mode

Registration stays exactly where it is. The event page links athletes to your provider and PodiumBase adds everything around it.

  • No migration, no fee on entries
  • Roster sync from RunSignup or Haku, or import a file
  • Check-in, photos, results, sponsors, and emails all work

Register on PodiumBase

Native checkout

Entries, add-ons, and photo bundles in one cart on the same page as your results and photos.

  • $1 + 5% per entry, never more than $16
  • Group carts, coupons, waivers
  • Paid to your own Stripe; you are merchant of record

Concierge activation

Start with one event.

We set the event up with you. Here is the whole project:

  1. Choose one event
  2. Provide event and organizer details
  3. Choose current-provider mode or native registration
  4. We configure gallery, sponsor treatment, and athlete path
  5. You review before launch
  6. You get the numbers after

You judge the results per event: gallery traffic, athlete matches, transactions, check-in throughput. After the event we walk the numbers with you, in one call.

How do you want to start
What would make the first event worth it · optional

No listing fee, no setup fee for the first event. We set it up with you and you review everything before launch.

You can continue immediately after this form. Create an account or sign in, choose your organization, and open the new-event form. No response from our team is required first.

Already have an account? Start creating an event →

Questions

What organizers ask first.

Registration

Do we need to change registration providers?

No. External mode leaves registration with your current provider. The event page, gallery, check-in, and reporting all work around it.

Can PodiumBase handle registration?

Yes, when you choose it. Native checkout runs at $1 + 5% per entry, never more than $16, with coupons, add-ons, and merchandise in the same cart. You choose whether the runner pays the platform fee or you absorb it. It is optional.

Photos and sponsors

Can we give photos away for free?

Yes. Free galleries run on PodiumBase, with sponsor watermarking, finish-time overlays where results are available, and athlete search on top.

Do athletes need an account to download free photos?

On free-mode events that offer the public free-by-bib page, athletes can enter their bib and download a watermarked, race-branded pack of eligible published matches without an account. Signed-in gallery downloads are a separate route; a clean derivative is delivered when ready, with an eligible watermarked asset as the fallback.

Can sponsors appear on the gallery or watermark?

Yes. We can apply sponsor watermarks to previews and free downloads, place the sponsor on the gallery and event page, and structure tiered packages during activation. Purchased photos are delivered clean.

Can athletes buy photos?

Yes. Athletes can buy individual photos and offered bundles from paid galleries. Bib search requires roster matches; selfie search is available where event, account, consent, age, and jurisdiction gates allow it. You earn 20% of eligible digital photo and bundle sales.

Can we offer a photo pass before race day?

Yes, where you configure a pre-event photo pass. Athletes can buy it as an optional add-on during native registration or through a standalone signed-in checkout when registration is external. Selfie enrollment is required, and eligible published matches join the pass as they are delivered.

Setup and money

What does setup require?

You can create an organization and event, add the date, distances, venue, cover image, and registration link, then review the page before publishing. Our team can help with gallery and sponsor configuration during activation.

Can I create my event without waiting for a response?

Yes. Submit the activation form, create or sign in to your organizer account, choose an organization, and open the new-event form. Our team can help with activation, but a response is not required before you start.

What does the first event cost?

No listing fee and no setup fee. We talk through the revenue model in the activation conversation.

What happens after the first event?

We review the numbers together: gallery traffic, athlete matches, transactions, check-in results. Then you expand, stay as is, or stop.

Still deciding? Activate one event and judge it on your own race.

Activate one event

Go deeper

The details live in the help center.

Step-by-step articles for every tool on this page, written for race organizers.

Browse the help center

Built for your event type

Triathlon →HYROX →Marathon →Trail & ultra →
Activate one event