Upstate Race Series 2026

Description

Race Timing, Registration, & Event Support Services

Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.

Core Services

We support race directors, schools, nonprofits, and community groups

Chip Timing & Results – Road, Trail, XC, Ultra Registration Management – RunSignUp setup & support Event Consulting – Logistics, permits, course design Marketing & Promotion – Social, email, and club outreach Race Essentials – Custom bibs, awards, shirts, signage

🖥️ Registration Support – Powered by RunSignUp

As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs: Event page setup & pricing

Bib assignment, wave starts, and add-ons Participant transfers, refunds, and deferrals Custom emails, payout reports, and fundraising tools Store integration for merchandise sales Live check-in & results through RaceDay apps

⏱️ Race Timing Packages

All packages include:

Chip Timing Bibs + Safety Pins Finish Line Arch + Chute Setup Race Clock Instant Results (Live and Online)

Road & Trail Races (5K – Ultra)

$500 Base Setup + $2.50 per participant ($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing Additional timing: $60/hour

Middle & High School Cross Country Meets

$500 Base Setup + $1.00 per athlete ($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing Additional timing: $60/hour

Add-On Services

Optional upgrades to enhance your race experience: Contact for Quote

Website/Registration Design Music / DJ / Announcer Services Equipment Rental - Barricades, Traffic Cones, Crowd Control Awards & Age Group Medals (Hickory Handcrafted) Custom Bibs (via Emedia) Event Insurance (via IMG) Porta-John Rentals (via Royal Flush) Vendor Coordination (Food, Retail, Wellness) Logo Design, Stickers, Branding, and more

Marketing & Promotion

As part of our partnership, your race gets exposure to 10,000+ local runners:

Club newsletter (1,500+ members) Facebook & Instagram features Event listing on UpstateRaceSeries.com (30K monthly views) Inclusion in Upstate Running Club race calendar Optional discount program to boost participation

Why Work With Us?

50+ years of combined race directing and timing experience Reliable, professional, and community-focused Personalized support from planning through race day Trusted by over 100 events annually across SC, NC, GA

Let’s Get Started

📧 Email: UpstateRaceSeries@gmail.com 📞 Call or Text: 864-867-2569 🌐 Website: www.UpstateRaceSeries.com

We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.

Appendix A: Race Director Resource Guide – Top 25 Checklist

Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.

Planning & Permits

Define Race Format & Goals – Distance, audience, theme, charity focus Secure Venue & Date – Check with local parks, cities, and venues for availability Obtain Permits & Insurance – Apply early for road closures, police, or land use Design the Course – Measure distance, identify hazards, and plan aid stations Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

Registration & Setup

Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps Add-on Store Items – Shirts, merch, post-race meals, or donation options Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies Configure Email Tools – Customize confirmation messages and reminders Monitor Signups & Engagement – Adjust