Reviewing photographer applications
Deciding who shoots your race, what a decline note does, and why an approval is not the last step.
On this page 6
Where do applications come from?
From an opportunity you posted. Photographers browse open opportunities, apply to the ones they want, and their applications land on your event's applications page. See posting a photographer opportunity.
What can I do with an application?
Approve it or decline it. Approving signals you want that photographer on your race. Declining requires a note, and that requirement is deliberate: a photographer who is told why can apply better next time, and one who is told nothing usually stops applying.
Keep the note short and factual. "Already filled this zone" is a good decline. Silence is the worst one.
Does approving mean they are booked?
No, and this is the step most organizers miss. Approval is an offer. The photographer still has to accept it, so an application moves:
submitted → approved → accepted
Until they accept, that slot is not covered. If you approve three photographers on Monday and two accept, you have two, not three. Check back rather than assuming.
What happens to applications after I close the opportunity?
They stay visible with their decisions intact. Closing an opportunity stops new applications; it does not erase the record of who applied and what you decided, which is what you want when the same photographer applies to your next race.
Can a photographer pull out?
Yes, they can withdraw before you decide. A withdrawn application is not a decline and carries no note, so it is not a signal about them.
How many should I approve?
Enough to cover your zones with a margin, because not everyone accepts. If your coverage matters, approve against your coverage zones rather than against a headcount.
Review applications in your organization admin.