Running your event

Event setup, coverage, rosters, athlete email, sponsors, and payouts.

Adding a sponsor to your event — Onboard a sponsor, grant them to an event, and tag their logo on your race photos.
Adding your team — Invite teammates to help run your events and choose what they can do.
Building your athlete roster — Add your athletes by syncing, importing a CSV, or entering them by hand so photos match to the right runner.
Customize your athlete emails — Change the wording of the automated emails PodiumBase sends your athletes for your event.
Emailing your athletes — Send your athletes the right email at the right moment, from registration open to photos ready.
How club referrals and payouts work — How the club referral program drives registrations and how payouts work.
How PodiumBase works for race directors — How PodiumBase gives your participants race photos with no retainer to your event.
How race directors get paid — Set up Stripe payouts so your earnings reach your bank account.
How to get your race photographed — How to list your event and choose how photo coverage is funded.
How to refund a photo purchase — Review and decide refund requests, or issue a goodwill refund, with every decision logged.
How to sell photo bundles at your race — Offer multi-photo passes so runners can buy all their shots in one go.
Importing your finish times — Import results so each runner's time and place print onto their photos and certificate.
Inviting your photographer — Add your own photographers by email so they are assigned to your event alongside PodiumBase coverage.
Posting a photographer opportunity — Invite photographers to apply to shoot your race, then review and pick the ones you want.
Reading your sales dashboard — See what your event earned, how sales trend over time, and how revenue splits across photographers.
Reviewing flagged photos — See photos that people flagged and decide each one, with a note and an audit trail.
Setting up coverage zones — Map the places you want photographed, assign photographers to them, and brief them before race day.
Setting up your event page — Create your event and fill in the date, distances, cover image, and coverage in a few minutes.
Setting your course and schedule — Upload your route, list your distances, and add a race-day schedule and overview.
Tagging clips to a bib — Match uploaded race clips to a runner's bib so they reach the right athlete.
Uploading and curating your photos — Upload a full set of race photos, then hide any non-race frames from the public gallery.
Watching live photo coverage — See photos flow in during your event and spot which bibs and zones still need coverage.
Your billing settings — Add a payment method, connect Stripe to get paid, and see your commission summary.
Your organization branding — Set your logo, banner, colors, and details once so they carry across all your events.