PodiumBase Check-in · Job 03 of 05

Race morning without a clipboard.

Check-in, packet pickup, and the live gallery running in one system, so race morning is a line that moves, not a spreadsheet you are squinting at.

Activate one event See every capability

Workflow: Check-in + pickup
Inputs: Roster + timing
Gate: Photographer confirmed

PodiumBase check-in board: 1,284 expected, 861 checked in, 12 flagged, 37 no-show, with a live athlete roster synced from registration — Race-day check-in · live boardOpen the sample event →

Race morning, in one system

One system for the whole morning.

Configured-event availability

Check-in is online-first and requires an activated event roster. Live photo coverage requires a confirmed photographer, and live timing/results are a separate event-specific capability that should not be assumed from check-in availability.

The line that moves

QR check-in

At the table or from a runner’s phone before they arrive, so the on-site line is shorter.

Bib lookup

Search a name or bib, see status in one field, with fewer volunteers tied to the table.

Packet pickup

Tracked alongside check-in, in the same view, so nothing falls through the cracks.

The morning, on the record

Check-in audit

Every check-in logged with a timestamp, for reconciliation, disputes, or next year’s planning.

CSV export

The whole roster, ready to reconcile, instead of a memory of who waved someone through.

The race, live

Live race-day gallery

Photos go up while the race is still running, when sponsor placements are seen most.

Bib search on the live gallery

Shots are findable as they land, so runners and families engage before they leave.

FAQ

Questions race directors ask.

Does race-day check-in replace my registration provider?

No. Check-in, bib lookup, packet pickup, and the audit trail run around your existing registration in external mode. Nothing about race day requires moving registration.

Can runners check in before they arrive?

Yes. QR check-in is online-first, so runners can check in from their phone ahead of time and the on-site line is shorter.

What happens to the check-in record after the event?

Every check-in is logged with a timestamp and the full roster exports to CSV, so you keep a clean record for reconciliation and planning.

Help center

Prepare the roster, check-in, and results path.

Run check-in and pickupPrepare the roster, scan or search athletes, and export the audit record.Import finish timesBring supported timing exports into results, photos, and certificates.Understand live-results availabilityConfirm whether an event supports live results before advertising them.

Ready when you are

Activate one event and run race morning on one system.

Keep your registration provider. We configure check-in, the roster, and the live gallery with you, and you review everything before launch.

Activate one event See reporting and control